.png)
🔰 Microsoft OneDrive Infographic : Default Folders created by Microsoft 365 You Need to Know About
Have you ever opened your OneDrive for Business and found a list of folders with names like "Attachments," "Notebooks," and "Microsoft Teams Chat Files" you didn't create ?
It can be frustrating and confusing to see these default folders appear out of nowhere. However, understanding the purpose of these folders and the types of files they store is crucial. Knowing this can help you manage your OneDrive more effectively, ensure that your files are stored in a logical manner and maintain a well-organized digital workspace.
What’s the deal with these default folders in OneDrive, and why should I pay attention to them ?
Microsoft 365 automatically creates certain folders in your OneDrive based on the services you use. These default folders are designed to help you organize your files and streamline your workflow.
Each folder serves a specific purpose and is linked to different Microsoft 365 services, ensuring that your files are stored in a logical and accessible manner.
For example, when you use Outlook to save email attachments, OneDrive creates an "Attachments" folder to store these files. Similarly, if you use OneNote for note-taking, a "Notebooks" folder is created to keep all your notebooks in one place.
This integration between OneDrive and Microsoft 365 services ensures that your files are organized according to their function, making it easier for you to find and manage them.
Let's dive in details on each of these default folders
Default Folders you will
- probably -potentially - possibly - see in your OneDrive
Attachments Folder
This folder is automatically created to store email attachments that you save directly from Outlook or to store Loop components you create in a email
OneNote Loop Files Folder
This folder is automatically created to store Loop components you create in OneNote for Windows or for the web
Notebooks Folder
This folder is automatically created to store OneNote Notebook you create via Microsoft 365 portal / Apps / OneNote. Those you create directly by clicking "Add New / OneNote Notebook" are stored outside this folder.
😫 it lacks logic 😡
Whiteboard Folder
This folder is automatically created to store whiteboards you create
Whiteboard Folder / Components Subfolder
This subfolder within the Whiteboard folder is automatically created to store individual Loop components of your whiteboards
Apps Folder / Edge Workspaces Subfolder
This subfolder within the Apps folder is automatically created to store stores the data associated with workspaces you have created in Microsoft Edge. This includes the specific tabs and URLs that are open in each workspace, bookmarks saved within a particular workspace and data about the browsing session.
Apps Folder / Microsoft Forms Subfolder
This subfolder within the Apps folder is automatically created to store uploaded files from respondents
Videos Folder / Clipchamp Subfolder
This subfolder within the Videos folder is automatically created to store screen & camera recording, webcam recording, screen recording you recorded from the Clipchamp application. Be Aware !! If you create screen recording or camera recording from this following path > M365 portal / Apps / Clipchamp, these recording will not be stored in the subfolder but directly in your files on OneDrive.
😫 it lacks logic 😡
Loop Folder / Workspace Uploads Subfolder
This subfolder within the Loop folder is automatically created to store Word, Excel, PowerPoint, PDF files from you desktop to a page inside a Loop Workspace
Microsoft Teams Chat Files Folder
This folder is automatically created to store files shared in a one-on-one or group chat in Microsoft Teams or to store Loop components you create also in a one-on-one or group chat
Microsoft Copilot Chat Files Folder
This folder is automatically created to store files related to the prompts you launch in Microsoft Copilot chats
Recordings Folder
This folder is automatically created to store recordings of your meetings and calls you made in Microsoft Teams
Knowing the meaning of these folders not only helps you stay organized but also improves your productivity. You can quickly locate files, collaborate more effectively with your team, and ensure that your digital workspace is optimized for your needs.
So, the next time you see a default folder in your OneDrive, you'll know exactly what it's for and how it can benefit you.
Comentaris